Welcome
The week
Today
Day sheet
One sheet, filled in once at the end of the day: the hours, the material that came back and the skids that moved. Everything after this fills itself in — the weekly hours, the storage tracker, the lot and the settlement. Nothing on this page gets typed anywhere twice.
Material that came back · leave it empty if the day was labour only
| What it is | Skid # | Gross lb | Tare lb | Net lb |
|---|
Net is worked out for you and cannot be typed — that is the rule the paper packing lists kept breaking. These weights go onto the job's receiving sheet the moment the day is accepted, so nobody weighs it onto a second form.
Storage skids moved
Anything entered here posts straight into the Storage Tracker as an IN/OUT movement for this company. No second sheet to fill.
Crew hours * · times snap to 15-minute intervals
Put overtime in the OT box against the worker it belongs to. It is counted inside their hours, not added to them.
On submit it goes to an Admin for review. They can adjust hours or apply overtime, then approve and send it to in one click.
Approvals
Every day sheet the floor has filed. Read it, change a number if it is wrong, press Accept — and the hours, the material and the skids go where they belong on their own. Nothing here needs typing out again.
Waiting on you
| Date | Company | Job / lot | Activities | Crew | Hours | Material | Status |
|---|
Accepted and finished
| Date | Company | Job / lot | Activities | Crew | Hours | Material | Status |
|---|
Weekly Hours
Built automatically from the daily sheets. Same layout as the paper Weekly Hours Tracking Sheet.
Hours come straight off the daily sheets - nobody retypes them. The portal flags anyone over the overtime threshold (Ontario ESA is 44 hrs/week), and an Admin can apply overtime by hand on the Approvals tab.
Storage Tracker
The Racking Inventory Control Sheet, live. Rack, bay, level and skid position — who is renting the space, and since when.
Driver
Start a run, the portal logs where the truck went and how long it took.
Location not started
Pick the company and the address fills itself. Hit Maps to open directions — no re-typing into Google.
Proof of arrival on client sites, honest drive time on job costing, and a record if there is ever a dispute about a delivery. Tracking runs only while a run is active — it stops the second you end the run.
Today's runsRun history
| Date | Driver | Company | Address | Out | Back | Duration |
|---|
Punch in/out
You're punched out
Punch in when you start, out when you finish, and out and back in if you stop for lunch.
Orillia hours
The Orillia floor's punches, one pay period at a time: what needs you, the hours, and the file for payroll.
People on the Orillia clock
Set hours
All History
Who changed or deleted what, when, and what it was. Newest first.
Portal use
Which screens and buttons people use, where time goes, and what the "are you sure?" boxes are doing.
Admin
Everything else: people, roles, companies, rates and where the sheets get emailed.
All accounts
| Name | Username | Role | Can do |
|---|
Create an account directly
Normally people create their own on the sign-in screen and you approve them above. This is for setting one up on someone's behalf.
Roles and what each one can open
Every role below can be renamed and have its tabs changed, including the built-in ones. Built-in roles can be put back to how they started at any time.
Make a new role
Build your own role and tick exactly which screens it can open. Handy for a yard hand, an office helper, a manager who should see some things but not others.
Time Off
Request time off — same form the office uses. It goes to a manager to approve, and the office is emailed a written record of it straight away.
Time Off Request
Submitting stands in for your signature. A manager signs off to approve, same as the paper form. The office gets an emailed copy the moment you submit, and another when it is approved or declined, so there is always a record. Approved days are booked on the calendars too.
Requests
| Employee | Dates | Reason | Amount | Status |
|---|
Incident Report
An injury, a near miss, something unsafe you have spotted, or violence, threats or harassment. Report it here and it is on file the moment you press the button.
What are you reporting?
Pick one and the rest of the form shortens itself to match.
Reports
| Ref | What | Who | When | Reporting | Signed off |
|---|
Requests
Need anything? Bolts, bits, gloves, a fan, a fix, a form — ask here and it gets tracked until it's sorted.
New request
Open & recent
| What | Type | Priority | Asked by | Cost & receipt | Status |
|---|
Expense Sheet
One sheet a month, per person. Same columns as the paper template — the HST split and the totals work themselves out.
Receiving
What is coming in, what is on the scale now, and every weigh ticket. Gross and tare go in and the page works out the net.
Loads coming in
Being received now
Waiting to be received
Every ticket
Inventory Management
Live scrap by class, skid and location, starting from the year-end count. Receiving after the count adds each weighed line once; moving material changes its location and keeps its history. Gold and silver stay on the Refinery side.
| Code | Class | Weight | Skids | Where it is (% of class weight) |
|---|
Recent movements
Shipping
What is packed for each downstream, what is ready to go and everything that has gone. A shipping list is the receiving summary in reverse: skids taken off the scrap stock, or anything else put on by class and weight, labelled and printed. When a list is marked shipped, its skids' weight leaves the scrap stock.
Shipments this week
Being packed
Ready to go
Every shipment
Bunker Management
What each bunker holds, with its class and skid breakdown. Move or empty it by choosing where the material went; the original yard and outbound history stays below.
What is in the bunkers
Weight is added up from every movement in and out, so it is never typed as a total and cannot drift from its own history. Press a bunker to see that history.
Classified stock shipped out
One row per skid move to a buyer, with the class and weight kept in inventory history.
Earlier outdoor loads
One row per load, newest first. The price is what was actually settled when it is known, and blank until then — a load is recorded on the day it leaves and usually priced later.
Silver Plate Dashboard
This week
Needs doing
Arrivals & counter visits
Toronto time · what is coming to the bench, and who is coming in.
Check at the counter or bench
Waiting for a date
These items stay off the dated calendar until UPS supplies an estimate or a visit is booked. Pickup preferences are requests, not appointments.
Metal on hand
Ottawa — Jobs
The jobs still on the go, and what has been entered against them. A job becomes Active as soon as any hours or any material are recorded. When nothing more is coming, mark it complete: it leaves this board for good and everything after that happens on Settlement.
Calendar
Everything with a date on it, drawn from the records themselves so it cannot go stale.
Ottawa — Inventory Management
What EDI Ottawa has sorted and ready to ship, by class and skid. It starts from the year-end count; after that, every full bin weighed in below is added by itself. Mixed material waiting to be sorted is not on this list. Orillia's scrap is kept on its own list and never shows here.
| Code | Class | Weight | Skids | Oldest skid |
|---|
Past packing lists
Every packing list is kept here for good once it is made, with the skids that were on it. Open one to see or print it again, or download them for Excel.
Ottawa — Outbound
What is packed for each downstream, what is ready to go and everything that has gone, then the trucks and the weigh tickets that come back. A skid on a list that has shipped comes off the Ottawa stock.
Shipments this week
Being packed
Ready to go
Every shipment
Runs and weigh tickets
Every load that leaves: to Orillia, to the scrap dealers, to landfill. Weights are proven on the day and the money usually turns up later, so a ticket is recorded first and priced when the payment or invoice arrives.
Runs
A run is one truck on one day. Tickets are grouped under it because two tickets can be one trip: on 6 August a truck weighed out at 08:42:28 and back in at 08:42:57, twenty nine seconds apart at the same site. Counted as two events that double counts the truck by 8,630 kg.
Ottawa — Sort
Everything received that still needs sorting. Each skid goes down one of three lanes; when the last one is finished the lot moves itself to Settlement. A truckload where every skid was already routed to Teardown or Finished Goods never arrives here at all — it goes straight to Settlement, because the call has been made. Use Show: everything to find one and put it back on the floor if it does need sorting.
Ottawa — Drive queue
Everything holding data that is waiting to be wiped or destroyed, and everything that already has been. A job appears here the moment a drive, phone or laptop is recorded on the Sort screen with a service against it.
Ottawa — Quotes
Every quote written for an Ottawa customer: what was offered, what it came to, whether we got it, and the job it turned into. The portal makes the document; you attach it to your own email.
Ottawa — Settlement
Work in progress, from the moment a lot is received to the moment the office has invoiced it, and every job that has been marked complete — a finished job leaves the Jobs board and lives here. The account manager puts the figures on; the office raises the actual invoice in QuickBooks.
Accounts
Customers and leads: who they are, where their sites are, who to call and what was promised. The Makor CRM screens, rebuilt.
Needs a follow-up
Anything overdue or due in the next weekRefinery Customers
The licence and address book. Type a name on a worksheet and it fills itself in from here.
Load the customer book in
Takes the customer list straight off the spreadsheets. Anyone already here is updated rather than duplicated, so it is safe to run again whenever the sheets are refreshed.
Refinery Dashboard
Cash and metal, where they stand today and how the week has moved them. Click any figure to see it over time.
Purchase Worksheet
Buying gold, silver, platinum and palladium. Same layout as the spreadsheet — fill the white boxes, everything else calculates.
Sales Worksheet
Selling metal out. Same sheet, but the internal column is your markup instead of your payable.
Purchases Worksheet
EDI Ottawa · Buying material in. Your categories, quantities, prices and payments.
Sales Worksheet
EDI Ottawa · Selling material out. Your categories, quantities, prices and payments.
Cash
EDI Ottawa's till. Cash from saved purchases and sales lands here automatically.
History
Every Ottawa counter purchase and sale. Search, reopen, correct and print a saved ticket.
Cash
The till. Cash paid out on purchases lands here by itself — add float top-ups, bank drops and cash taken in by hand.
EDI Credit
Money EDI owes customers. A purchase we have not paid for yet goes on their account, and what they buy from us comes back off it. The sticky note, on a screen, adding itself up.
History
Every purchase and sale in one place. Search a name, an invoice number or a date, and open any one of them again.
Payables and markups
What each customer gets paid when we buy, and what they are charged when we sell — both as a share of what the metal is worth. Gold and silver are split out, because they are nothing like each other. Open any customer for the deal-by-deal history.
Changes made
Every change anyone makes that touches money or a record, with their name against it. Newest first.
Inventory
The daily inventory worksheet, carried on: every line from the spreadsheets, what each one moved, and what is on hand right now — gold, silver, platinum, palladium, copper, costume jewellery and coins.
JX Tracking
What the metal in each lot is actually worth, what share of that JX pays us, and what the market change between shipping and pricing gained or cost. Every figure on this page is in US dollars, because that is how JX settles.
Price Guide
Internal reference — payable rates by purity. Never shown to a customer.
Report a problem
Something wrong, missing, or slower than it should be? Say so here. An administrator sees it on their own screen, and you are told what was done about it.
What has been reported
Everything reported is saved with the rest of the portal and the administrators can read it. Copy all comments puts the lot on the clipboard, ready to paste into an email.