Guide for Designated Officials. 4 minute read.
When controlled goods reach the end of their life, the disposal is part of your compliance record. This guide covers what you have to be able to show, and what to ask of whoever destroys them.
In Canada, a person may only examine, possess or transfer controlled goods if they are registered with the Controlled Goods Program or exempt from registration. That applies to a recycler or a destruction company the same way it applies to you.
So the first question for any disposal is simple: is the company that will hold your controlled goods registered? Ask for a copy of its registration certificate, and note the date it is valid to.
Section 10 of the Controlled Goods Regulations (SOR/2001-32) sets out the conditions of registration. Among them, a registered person must keep records of the controlled goods it receives, the controlled goods it transfers, and the controlled goods it disposes of.
For a disposal, the record has to include a description of the manner and the date of disposition. For a transfer, it has to include the date and the identity and address of the person the goods went to. These records are kept for the period of registration and for 5 years after it ends.
Destruction inside Canada, by a registered company, keeps the disposal inside the program you already work under. Sending controlled goods out of the country is an export, and that is a different set of rules and permits.
The regulations also require a registered person to report an actual or potential security breach involving controlled goods to the program within 3 days. If a shipment for destruction goes missing or arrives short, your Designated Official needs to know the same day.
EDI is registered with Canada's Controlled Goods Program, valid to 2029-05-29, and destroys controlled goods at its own facility in Orillia, Ontario. See controlled goods destruction or look at a sample certificate.
Based on the Controlled Goods Regulations, SOR/2001-32, section 10, and the Controlled Goods Program's published guidance.
General information, not legal advice. Check the current text of the rules, or ask your own advisor, before you rely on it.
Controlled parts, boards and assemblies destroyed in Ontario by a company registered with Canada's Controlled Goods Program.
A job is not finished until the paperwork is. These are the documents EDI issues, what each one states and who usually files it.
Controlled goods destroyed in Ontario by a registered company, with the record your Designated Official needs.
